5 Tips for an Efficient Office Relocation
Communication with Staff
The communication with staff regarding an office move is very important to start this process out on the right foot. Staff members should be informed of the move once the decision has been officially made. Constantly updating the team with information on the official move will keep them up to date and on the same page. Holding regular meetings and communication via email will ensure that the information is being shared and received effectively.
Hire a Professional Moving Company
Once the moving date has been locked in, call reputable Colorado Springs movers at a professional moving company to assess the situation and have them tailor their system for your specific move. Professional moving companies have experience with office moves. Whether your office is in Atlanta or Colorado Springs, there are always trusted movers who can guide you through the process with ease. Corporate offices usually have a set budget for these expenses so make sure the company chosen is respective of that amount.
Set Up an Office Plan
The relocation of an office can oftentimes be a hectic process when there’s no plan set in place. By setting up an office-wide plan, this allows for all staff to follow the same guidelines as to how to successfully complete the move without chaos. The plan should include a timeline for when the staff should begin packing, how to label desk items such as a computer or a phone, where packed boxes should await the movers, and what time the moving process will begin. This detailed plan may help avoid confusion throughout the course of packing, as well as on moving day.
Call the movers to reserve them for moving day at least six months in advance, or as soon as possible, to have them booked before another company takes that appointment date. Confirm with the movers as the date approaches, a week to a month before, to make sure they are ready to go.
Waiting until the last minute to begin the packing process will also cause maximum stress during the moving process. Make sure that your staff is following the timeline in the plan accordingly so there are no mishaps on moving day. Lastly, double-check that the new office space is ready for move-in, and that previous tenants have vacated, if applicable.
Unpack As Soon As Possible
Working out of a box is not the ideal situation for any employee. To successfully see an office move through from start to finish, staff should begin their unpacking process as soon as possible to start settling in to the new space. Leaving items unpacked allows for a messy, unorganized office, and can make others uncomfortable. Once the office is back to normal, you will have officially completed your move without a hitch!
Contact the Colorado Springs movers at All My Sons Moving & Storage for all your commercial move needs today!